CASE 03 · MANUFACTURER
Quotes went from days
to minutes.
A windows-and-doors manufacturer relied on a few experienced people to interpret specifications, calculate quantities and apply pricing rules. Cyberate built the automated quoting engine that turned that knowledge into a repeatable system.
- User type: Building-product manufacturer
- System: Automated Quoting
- Result: Days → minutes
- Status: Live deployment
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THE OPERATING CONTEXT
Quoting capacity was locked inside a few heads.
For many building-product manufacturers, quoting is not just administration — it is the front door to revenue. But when quoting depends on manual measurement, product-rule memory and spreadsheet calculations, capacity becomes limited by the availability of a few senior people.
- Quotes took days: Drawings and specifications had to be interpreted, measured and priced manually.
- Rules lived with individuals: Product knowledge and price logic were carried by experienced staff, not by the system.
- Errors carried commercial risk: Manual calculations created inconsistency and rework.
- Peak enquiries became lost opportunities: When demand increased, quoting capacity did not scale with it.
WHAT WE BUILT
A quoting engine that runs the manufacturer's own rules.
Cyberate built an automated quoting engine that accepts dimensions and specifications, applies product configuration rules, calculates material usage and price logic, then generates a standardised quote ready for human review.
- Specification input: Dimensions and product requirements are entered or parsed from drawing schedules.
- Product rule engine: The manufacturer's own product logic is encoded into repeatable rules.
- Material usage calculation: Material quantities are calculated consistently against the rules.
- Price logic: Pricing is applied in a standardised way, reducing manual variation.
- Quote generation: A quote is produced for review and release by the team.
HOW IT WORKS
From drawing schedule to quote.
- Capture the inputs: The system receives dimensions, specifications and product requirements.
- Run the rules: Product configurations, material usage and price logic are applied automatically.
- Generate the quote: The output is shaped into a standardised quote.
- Human review: The team reviews, adjusts if required, and releases the final quote.
THE OUTCOME
Quoting no longer depended on individual bottlenecks.
Quote turnaround dropped from days to minutes. The manufacturer could respond to enquiries faster, handle peaks more confidently, and reduce dependence on a small number of experienced estimators for routine quote production.
- Faster response: Quote preparation moved from days to minutes.
- Greater quoting capacity: More enquiries can be handled without simply adding more manual labour.
- More consistent outputs: Quotes follow the same product and pricing logic.
- Senior expertise preserved: Experienced people review exceptions and improvements instead of repeating the same calculations.