FOR PLANNING & APPROVAL CONSULTANTS
Structure planning risk
before it becomes project risk.
Site constraints, planning pathways, approval conditions, evidence requirements and compliance obligations turned into structured workflows that can be tracked and reported.
Talk to us · The compliance system
What breaks at this seat.
- Planning evidence lives across documents and portals: Constraints, overlays and precedents are assembled by hand for every site.
- Conditions become action lists too late: Approval conditions arrive as PDFs and only become tasks when someone re-types them.
- Compliance evidence is hard to trace: When the authority asks, assembling proof takes days of reconstruction.
- Project teams lose sight of authority requirements: What planning promised and what delivery does drift apart quietly.
- Reporting approval risk is manual: Status across projects and authorities is compiled by hand, each time.
What this seat needs to control.
- Planning constraints and pathways
- Authority conditions
- Evidence registers
- Consultant actions
- Compliance risks
- Reporting to developers and builders
YOUR SYSTEMS
The combination built for your seat.
What changes when the layer is live.
| Before | With the operating layer |
|---|
| Conditions live in documents until re-typed | Obligations structured with owners and status |
| Evidence assembled when the authority asks | The register is audit-ready, continuously |
| Approval risk reported by hand | Status dashboards across every project |
Who uses it.
- Planning consultant
- Approval coordinator
- Development manager
- Compliance manager
- Consultant team
- Developer or builder client
PROOF AT THIS SEAT
Backed by award-recognised approvals research.
Our study of South Australia's planning approval processes won the Best Paper Award at AUBEA 2025, finding up to 60% of approval delays trace to procedure. The compliance system built on that understanding tracks conditions inside a live development portfolio.
- Research: AUBEA 2025 Best Paper
- Finding: 60% of delays are procedural
- System: Compliance & Approvals, live
The compliance system · Publications & awards
Common questions.
Can Cyberate read planning documents and approval conditions?
Yes. The document intelligence layer parses approval documents into structured obligations, with low-confidence items routed to a person.
Can evidence requirements be tracked?
Yes. Each condition carries its evidence requirement, owner, due date and attached proof.
Can this support developers and consultants together?
Yes. Shared views keep the consultant's register and the client's delivery team on the same picture.
Can dashboards show approval status across projects?
Yes. Status rolls up across projects and authorities, shaped per audience.
Structure your approval workflow